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This article details how to set up a standard email signature for institutional email.

Email Signature Guidelines

Required Elements

Your email signature should contain the following elements:

  • Name
  • Position
  • Covenant Theological Seminary
  • Work phone number (if applicable)

Your email signature should NOT contain the following elements:

  • Mailing address (very rarely is a mailing address needed from an email)
  • Email address (the email is already referenced in the fact that you're sending an email)
  • Quotes from books/poets/comedians

Formatting

  • Font - Helvetica (or Arial)
  • Use one font for the entire email and signature.

Email Signature Template

John Calvin
Doctor of Theology
Covenant Theological Seminary
314.392.1536

Edit Signature in Microsoft Outlook

Microsoft Windows

  1. Open Microsoft Outlook.
  2. From the Home tab, click New Email.
  3. From the Message tab, click Signature > Signatures.
  4. Click the New in the left-hand window.
    1. Type a Signature Name and click OK.
    2. Format the signature in the bottom Edit Signature pane according to the specified guidelines. Use the Email Signature Template above as a starting point.
  5. Use the right pane titled: Choose default signature to specify which signature to use by default and when.
  6. Click OK when finished.

Apple OSX

  1. Open Microsoft Outlook.
  2. From the Home tab, click New Email.
  3. From the Message tab, click Signature > Edit Signatures.
  4. Click the + in the left-hand window.
    1. Fill in the Signature Name.
    2. Format the signature according to the specified guidelines. Use the Email Signature Template above as a starting point.
  5. When finished, click the  icon at the top of the window. Then close the window.
  6. Use the bottom pane titled: Choose default signature to specify which signature to use by default and when.

Edit Signature in Webmail

  1. Go to https://mycts.covenantseminary.edu and log in using your institutional email address and password.
  2. From the Launchpad, click Email.
  3. From your Inbox, click the  icon in the upper-right corner of the screen (next to your name).
  4. In the Search Outlook Settings box, type "Email Signature".
  5. Format the signature according to the specified guidelines. Use the Email Signature Template above as a starting point.
  6. Specify when to display the signature, using the other options on this page.
  7. When finished, click Save at the top of the window.

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