This procedure details the process that hiring managers should follow when desiring to hire a new employee.
These steps should be completed in preparation for hiring a new employee
Create the position
Secure budget approval from department leader and VP of Business and Finance.
Create/update a job description.
Send job description with posting instructions and end date to HR.
Post the job.
Choose a candidate
Receive applications and interview candidates.
Finalize candidates and conduct a second interview (with different interviewers).
Make an offer to the chosen candidate and receive confirmation of acceptance. The offer should include:
Position/person to whom the employee will be reporting
Salary or wage rate, with hours/week
These steps should be completed after an accepted offer by a new employee but approximately 1 week before the new employee's start date.
Complete the Employment Change Request
The Employment Change Request initiates setup of the new employee's user account, email address, and helps IT Services prepare for any technology needs the new employee might have. It is helpful to submit this as soon as possible after an offer has been accepted.
Follow the on-screen instructions for creating a new Employment Change Request.
A submitted Employment Change Request will notify various parties of the new hire:
Human Resources (who will in turn, notify IT Services)
The hiring manager
The creator of the request
The previous manager (in the event the employee is transferring or adding a role in a different department)
Request Completion of the New Hire Enrollment Packet
The hiring manager should work with the new employee to complete the Human Resources New Hire Enrollment Packet prior to the start date. This assists in on-boarding and helping the employee start his/her job immediately.
These steps should be completed during the first week of the new employee's employment.
New Employee On-Boarding
During the first week of work, it is helpful both to the institution and to the new employee for the hiring manager to orient the new employee to various policies and procedures pertaining to the department he/she will be working in. These can include but are not limited to:
Computer and Network Acceptable Use Policy
Department policies and procedures
Department dress code
Department expected arrival and departure times
Mail and shipping
Purchasing and expense reporting
Campus Safety and Security Report
Notify the campus of the new employee
Send a campus-wide email introducing the new employee.
Tour campus with the new employee and make introductions.
Assign a point-of-contact for the new employee to assist with general questions.
Other Concerns and requests
Consider these questions as they pertain to the new employee:
Will the new employee need keys to particular buildings?