- In the bottom left corner of your screen, you should see a microphone icon.
- If it has a red bar through it, you are muted, and others in the meeting cannot hear you talking.
- If it is tracking your voice with green, then others in the meeting can hear you talking.
- In the bottom left corner of your screen, you should also see a video icon.
- If it has a red bar through it, others in the meeting cannot see you.
- If there is no red bar through it, others in the meeting can see you.
- The waiting room is automatically enabled on all Covenant Seminary Zoom meetings. This is to prevent intruders from joining (and potentially showing offensive content during) your meeting.
- To see if anyone is in the waiting room, click on Participants at the bottom of your Zoom meeting. This will bring up a sidebar on the righthand side.
- If you see anyone in the waiting room, you can click Admit by the person's name.
- If there are multiple people in the waiting room, you can admit them all at once, if you like, by clicking the Admit All button above their names.
- There is an icon that looks like a comment bubble at the bottom of the Zoom screen. This allows you to send a written message to students.
- This is useful if:
- You are having technological difficulties
- You want to send students a link
- A student sends you a message and you need to respond.
- Tip: You can write a message to everyone, or to an individual. If you click on "Everyone," you can then go down to select a specific individual. Be sure you know who you are messaging before you push "Enter" to send your message.
- By default, you are the Host of the meeting. This means you control the waiting room (needing to admit students when they join), and students may expect you to answer chat messages while you are teaching. You may also need to mute students who do not have their microphone muted, if there is a lot of background noise disrupting the meeting.
- Managing the waiting room and the chat may sound like too much. If it does, you may want to consider designating a student or TA to be the Co-host of the meeting (please be sure you have enough TA hours if you want a TA to play this role). This gives that student the ability to admit other students from the waiting room. The student could also monitor the chat, perhaps collecting the questions that come in and sending them all to you toward the end of class, perhaps answering the question if you direct the student to do so.
- To make a student a co-host:
- Click on Participants at the bottom of the screen.
- Hover over the student's name and click More.
- Choose Make Co-Host.
- To share your screen, click on the green arrow button at the bottom of your screen, near the center.
- You can choose which item to share (Word Doc, Browser window, iPhone/iPad, etc.), but the document should be open before you try to share it.
- To stop sharing, hover your mouse near the top center of your screen, and click on the red Stop Share button.
- Breakout Rooms allow you to break students into smaller groups for discussion. You can visit each group, call the students back, randomize groups, etc.
- Before you start your Zoom meeting, go to Settings, and scroll until you find the In-Meeting (Advanced) section.
- Breakout Room should be the first option under that section. Toggle the button there until it turns blue.
- Check the box underneath next to Allow host to assign participants to breakout rooms when scheduling, and click Save (this allows you to choose who is in each group; if you want random groups always, you don’t need to check this box).
- Then, when you open your meeting, you will see four squares at the bottom of your screen, along with the words Breakout Rooms.
- Clicking this will bring up a box that allows you to choose the number of rooms (so, if you want three groups, you change the number to three).
- Choose whether you want to assign the groups automatically or manually (automatically is default).
- Then click Create Rooms, and follow the prompts from there.
- For more:
Ending Your Meeting
To end your meeting when you are ready, click End Meeting at the bottom right hand corner.
We recommend that you “test” how to run a Zoom meeting ahead of time by inviting a family member or friend to a meeting and then practicing the different features of Zoom.
Other tutorials and resources
Here are a couple of brief videos made by Dr. Robert Kim about how to use Zoom.